If your Basis contract includes additional Scenarios, Budgets, or Reporting Packages and you've still got room under your plan, we're here to help set up a new one for you.
Here's the Current Process for creating a Scenario:
For now, creating new Scenarios isn't something you can do on your own. Our Basis support team steps in to make it happen.
What to Expect When Requesting a New Scenario:
Quick Turnaround: It usually takes about 10 minutes to whip up a new Scenario.
App Freeze Time: We'll need to put your app in a temporary freeze mode during this time. It's a short break where no one can work on the app.
Stay Tuned: We'll reach out to let you know as soon as your new Scenario is ready to go.
Looking Ahead:
Future Plans: We're all about making things more convenient. That's why we're working on turning this into a self-serve process. Stay tuned for updates!
Creating a Live Scenario
A Live Scenario is a dynamic, rolling forecast that adjusts with actual updates and allows roll forwards post-accounting month close. Editable as needed.
Important fields:
Source: What to use as the base to clone the Budget from, including formulas
Color: A helpful color to display for your Budget to make it easier to find in comparisons or dropdowns in the future.
Creating a Budget
A Budget is a fixed plan for Annual/Quarterly budgets. It's static—no auto adjustments or roll forwards. Manual corrections to projections are possible within its timeframe.
Important fields:
Start Date: The start of the Budget (inclusive). For an annual operating plan, this is typically the first month of your fiscal year.
You may still view months outside of this range in the Budget but they will not be focused.
End Date: The end of the Budget (inclusive). For an annual operating plan, this is typically the last month of your fiscal year.
You may still view months outside of this range in the Budget but they will not be focused.
Close Month: The last "Closed Month" or month of Actuals you want the Budget to have. For example if "Close Month" is set to December 2023, then in your P&L, Dec 2023 will show Actuals values, and January 2024 and forward will show Projections values.
Source: What to use as the base to clone the Budget from, including formulas
Likely either your main Base Scenario or a temporary Scenario created during the budget alignment process with your team
Color: A helpful color to display for your Budget to make it easier to find in comparisons or dropdowns in the future.
Important considerations:
Budget Start Date, End Date, and Close Month cannot be changed once created.
Actuals will never update and you cannot set new actuals in a Budget even if connected to an integration.
However, you may still update your projections on line items.
Creating a Reporting Package
A Reporting Package is a static plan for backward-looking Monthly/Quarterly/Yearly activity reports. Unchangeable with no adjustments or roll forwards. Serves as a versioned progress tracker toward your goal.
Important fields:
Start Date: The start of the Reporting Package (inclusive).
You may still view months outside of this range in the Budget but they will not be focused.
End Date: The end of the Reporting Package (inclusive).
You may still view months outside of this range in the Budget but they will not be focused.
Close Month: The last "Closed Month" or month of Actuals you want the Reporting Package to have. For example if "Close Month" is set to January 2024, then in your P&L, January 2024 will show Actuals values, and February 2024 and forward will show Projections values.
Source: What to use as the base to clone the Reporting Package from, including formulas
Likely your main Base Scenario
Color: A helpful color to display for your Reporting Package to make it easier to find in comparisons or dropdowns in the future.
Important considerations:
The Reporting Package Start Date, End Date, and Close Month cannot be changed once created.
Actuals will never update and you cannot set new actuals in a Repoting Package even if connected to an integration.
However, you may still update your projections on line items.
How to find different types of Scenarios, Budgets, and Reporting Packages
Scenarios, Budgets, and Reporting Packages use different colors in their main icons to differentiate them.
The Manage Scenarios modal also includes filters and tags to categorize your various types of Scenarios.
Using your new Scenario, Budget, or Reporting Package
Once created you'll see your newly created Scenario, Budget, or Reporting Package in the Scenario Management Modal, which you can access in the Navigation bar.
Permissions for each Scenario can be managed from the Settings -> Permissions page.
